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7 Ways EDRM helps to address your data security challenges during collaboration

There is no doubt that digital transformation is changing the way people coordinate and work. While it is a blessing in many ways, as it keeps businesses and people connected by creating opportunities and easy exchange of information, it has also paved way for cybersecurity risks.

Ransomware, Phishing, data breaches, denial-of-service attacks have become increasingly common and threaten businesses of all sizes. Recently, cybersecurity attacks have become more common and the frequency of such events is also increasing resulting in severe damage to the global economy with no end in sight.

Enterprises have dramatically strengthened their cybersecurity capabilities with traditional protection methods over the last five years. They have spent millions of dollars to execute these cybersecurity practices.

They have focused on getting their infrastructure intact – they have strengthened their networks, devices, applications, and services with tighter security controls using the standard approach. They have kept their desktops less accessible and disabled USB ports. They have blocked webmail services and put in robust technologies and have taken initiatives to curb address attacks at the perimeter level.

But the business collaboration has become the soul of all transactions and today no business can thrive fruitfully without collaborating with other partners, suppliers, and other third-party vendors.

During collaboration even if it is a simple file exchange, all the traditional security barriers just break down and there is no control over all the devices, networks, applications, or services that users access.

Moreover, when controls become tighter and tighter work gets affected, or if controls are relaxed, data is uncontrollably downloaded to unmanaged and unprotected locations or exchanged with unauthorized users without the organization having control over it.

But is there a technology that can protect sensitive data like intellectual property, design files, etc., while at the same time not hindering productivity?

A data-centric security solution like Enterprise Digital Rights Management (EDRM) solution also known as Information Rights Management (IRM) focuses on aspects that can be controlled.

It ensures that corporate data and information is always under its control and protects it irrespective of where it is located – on applications, devices, or storage locations.

EDRM not only offers data protection when users are known as internal employees in the organization but it also protects when users are not managed within the EDRM system when information is shared or exchanged. All users can be tracked and their access can be automatically monitored and controlled.

How does EDRM protect data during collaboration ?

1. Access Rights/Control

The biggest challenge during information exchange is managing external users and authorizations. EDRM adds a layer of access control and limits access to only authorized users. It provides control over who can view, edit, copy/paste, forward, or download information contained in the system.

2. Tracking, monitoring, and reporting

File usage is completely tracked with an audit trail of activities. Tracking is continued even after the file has left the collaboration platform. Logs are maintained every time a user attempts to access, edit, or share a file.

Access revoking can be done in case the partnership ends leaving no room for a data breach. Monitoring also helps to reduce the risk of data leakage.

3. Control over file types

During collaboration users may have their own applications or workflows making central control a challenge. With EDRM fine-grained controls over supported types of files can be included.

4. Automate protection of cloud content

Sharing business-critical information during collaboration is no longer contained within the network perimeter. An increasing amount of data is shared with other stakeholders via cloud platforms for easy and faster access. EDRM offers persistent protection and allows enterprises to control access, sharing, and editing files stored in the cloud.

5. Content protection on mobile and other devices

During collaboration data sprawls over multiple devices and no organization has full control over all devices used by the collaborating partners. EDRM provides content protection over such devices by encryption, access revocation, and audit trails. Documents can be restricted to view-only access or restricted controlled editor.

6. Persistent data protection

Collaboration between parties may be short-lived but if the residual data is left unattended, it can be misused. EDRM provides persistent protection even to data that is no longer used.

7. Watermarks

This technique prevents users from reusing visual content as their own.

Conclusion

Collaboration with different external parties is inevitable. Technology makes it incredibly easier to copy or download content for various reasons within seconds during data collaboration.

EDRM is the only solution that allows enterprises to automate file protection without any worry about data breaches or cybersecurity when properly implemented. It safeguards content exchange and ensures that it is ethical and legal. It lets you forge meaningful relationships without worries about data security.

SECUDE is a leading data-centric security provider for SAP enterprise and CAD software. Its products and solutions apply appropriate labeling and protection defined in Microsoft Information Protection (MIP), the de-facto standard for rights management to the data and files downloaded from SAP and CAD software.

To learn more about how you can leverage Microsoft EDRM for your SAP and CAD data and automate data protection email us at

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